Procedures for Booking Travel

Travel by U of Manitoba students is normally booked through Concur using your supervisor's university credit card. Check with your department's administrative staff about their procedures and ask helen.fallding@umanitoba.ca for the H2O fund number for charging approved expenses. Trent students should ask Helen's advice on whether to pay for their own travel and submit receipts or get U of Manitoba to book it.

Expenses beyond those listed on your approved application form may not be reimbursed without prior approval of the Centre for Human Rights Research manager. Approved expenses will usually only be reimbursed following submission of detailed receipts and confirmation of your attendance at the workshop/conference/research site. Expense claims are usually filed through your supervisor in Concur or using this student travel claim form.

Hotels and flights: If you are a UM student, these are usually booked through Concur using your supervisor's university credit card. Students of the same gender travelling together should consider sharing a room to save costs.

Meals: Please try to keep expenses within the university guidelines of $10 for breakfast, $15 for lunch and $25 for dinner (up to $50 a day). You may only claim for meals not provided by the conference or workshop you are attending or by your research partners. On longer trips, it is often more economical to purchase groceries. Receipts must be submitted showing exactly what was purchased. (e.g. one juice and one falafel plate at a restaurant or the individual grocery items purchased specifically for the trip.) Alcohol expenses will not be reimbursed. Students should not be taking other people out for meals.

Taxis: Please user cheaper airport transport options such as shuttles or rapid transit, where practical.

Mileage: Consider renting a vehicle for fieldwork unless you can demonstrate that it would be cheaper to pay you mileage at 43 cents a kilometre and you're willing to accept the complications if your vehicle is damaged. (For example, if your vehicle has to be written off after an accident, you may not be happy with the amount of money your insurer offers you towards purchase of a new vehicle.) Make sure to include appropriate insurance in your vehicle rental estimate.

Rental vehicles: Enterprise Rent A Car, 2195 Pembina Highway, (204) 269-5500, is familiar with renting to university students for field work. Make sure to include appropriate insurance in your vehicle rental estimate.

Remember that the more you spend on this trip, the less money will be available for your future research trips.

Expense procedures may be modified from time-to-time as the H2O program grows.

Questions should be directed to the Centre for Human Rights Research manager.